How many times we hear that something does not work very well or just simply executed poorly? And how many times it gets evaluated or checked against the 6P? (6P: Proper Prior Planning Prevents Poor Performance)
I strongly believe that a strong preparation and appropriate commitment helps a lot on the overall outcome, both in the Gym and in the Office as well – so what ideas we can pick from sport or apply in sport and what are the similarities in an office environment?
- Have only the necessary number of people on workout, not more. In Bodybuilding more than 2 people does not work very well in one group. The same happens with meetings: the higher the number of the participants is, the highest the chance, that some will be on idle on the meeting
- Have the correct balance of the phases: on the workout we give a good trigger to our body to get stronger, to build and adopt – but the building itself is done, while we have a rest between the workouts. The same happens with meetings: in a (good) meeting we make the necessary decisions, have the proper conclusions or set up the action plan, that we need to execute between the meetings: the thing is, that we trigger the things happen via the meeting, but the real build of the Company/Product is done between the meetings.
- Out of balance: if you look into the previous point from the other way around: if you have only trainings, but do not give yourself enough time to build and recover – you will not make any progress, also if you do not have the workouts, you will not have the trigger to build. How does it work in the office? If you have awfully a lot of meetings, basically the only time you have for some work is in the small gaps between meetings, it will not be a quality work or a good build for the company. If you have no meetings, it will be hard to keep things on track or realise in time that someone in the Team is in trouble with an item.
- Warming up: before a proper workout, have a warm-up phase to prepare you muscles and joints for the workout. A good meeting also requires such a preparation, usually started much earlier then the meeting: the agenda. Let participants prepare for the meeting (check the terms, figures, etc.) or if no preparation is needed, good to know, what you can expect from the meeting as a scope. A warm-up right before the meeting can be some talks with the participants, to hear their voice and have their confidence of talking.
- Eliminate waste: talking a lot during a workout: unless it is not one of the first trainings you do, better to focus on the training, instead of discussing the daily problems: the training time will be shorter, more effective and you do hold back others, who are waiting for the same bench or machine. During meetings, when the side talks start or an off-topic subject comes up, better to cut it out politely and discuss it with the relevant setup after the meeting: off-topic talks are really killing your meetings! Better if you are prepared for moderating your meetings or ask someone to act in that role.
- Be on time! When you go to training, on the way to the Gym, you start focusing already on what you will do, what weights you will move so you prepare your mind. If your training buddy call you 5 minutes before the training that he will not come, or in a 20 minutes late – probably better to start without him or at least notify him: you start the training alone, so he can join when he arrives. If you wait for someone at a meeting, especially when the number of participants is high or the participants are all experts whose time should be spent on anything else then waiting, better to start in time. If you wait for someone for 10 minutes, with 6 waiting participants you burn 60 minutes (so one working hour) – it is not accidental the Lean says: waiting is a big waste. If you calculate with the wasted salary, office rent, not producing anything, you will see it costs a hell of a lot of money.
- Waiting during the training or meeting: another form of waste, when someone jumps out for a longer phone call or discussion and the other(s) has to wait for him
- Are you prepared? Preparation also assumes, that you go to the Gym with the necessary equipment, so you do not let at home your towel or sport shoes. Just as strange, when someone goes to a meeting, even without bringing notes, pencil. Some tries to take notes on computer, which is great as you can send it around immediately. Note: be sure, that your attention is focused on the meeting and not on your mails and instant messages from the Colleagues. If there was a leaflet sent around before the meeting in time, good to read it and prepare for the agenda – nothing worse than trying to get something out from a meeting, where the participants had no commitment and contribution to the topic.
- Close the session, have a summary: After the training, during stretching, think over what you did, what you will do next time and what you have to do between the two trainings. If it is a meeting, you close the meeting with a decision, conclusion or with a list of actions, that you share, follow up and execute after the meeting.
The questions is: what we will change from today?